About this job

Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA. Serco offers space capability across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development. With over 55 years history in the space sector Serco is well placed to contribute to National strategies and New Space ventures who want to scale their businesses/organizations with skilled talent.

We are looking for a dynamic and skilled Assistant Secretary of the JCB to join our team at the esteemed ESA-ESTEC site in the Netherlands. Step into a remarkable role that grants you access to one of the globe’s highly coveted space agencies – an opportunity that launches your career into orbit!

Please note that for this specific position we offer a 1-year support contract.

Responsibilities

• Reporting directly to the Head of Programme Planning, Strategy and Management Coordination Office and with a high degree of autonomy, the candidate will be responsible for:
• Joint Board on Communication Satellite Programmes (“JCB”) Secretariat, supporting in the overall control, coordination, organization and monitoring of JCB, advisory committees, workshops and all related tasks.
• Ensure consistency and coherence of the layout as well as configuration control of the documents to be submitted to JCB meetings, JCB workshops and JCB-related advisory committees. Ensure documents are managed in compliance with relevant QMS procedures and processes and raise non-conformances as required.
• Provide regular internal training of CSC colleagues contributing to JCB Documents.
• Act as administrator and first line of support for delegations and CSC workforce with respect to JCB-related matters including the JCB repository (SharePoint site). Support further digitisation of the JCB.
• Ensure close cooperation with all required corporate interfaces to ensure efficient and timely issuing of documents in blue-docs.
• Ensure all presentations are formatted and registered in the Eclipse DMS as well as issued in blue-docs.
• Manage the document visa process as required.
• Liaise with initiators to ensure timely availability of JCB-related documents.
• Liaise with JCB delegates as required.
• Prepare the logistics of all JCB and Office-related meetings including relevant procurements.
• Attend official meetings; travel as required, a minimum of four times per year, 2-3 days per mission.
• Liaise with Cabinet services and other board/committee secretariats on relevant matters.
• Update and maintain JCB delegates in the ESA Member State Representative Accreditation System (PUMA 2.0);
• Attend and participate in the Governing Board Secretaries (GBS) meetings (four times per year), as well as the GBS seminar held annually.

CSC-C General

• Provide support to the Head CSC-C Office and the team, including support to daily activities of the Office.
• Responsible for the CSC relevant documentation in the Management Information Systems such as Eclipse, JCB repository, and other SharePoint sites.
• Support the CSC-C Office in management and retrieval of documents from various Management Information Systems.
• Management of original files.

Profile

• University degree (Bachelor) from a recognised institution of post-secondary studies or equivalent qualification.
• 4 years of relevant experience.
• Strong organisational skills to follow up and meet deadlines.
• Attention to detail, diplomacy and ability to communicate in a multicultural environment, behavioural flexibility and team spirit.
• Comfortable with working in a diverse and multinational team environment.
• Proficient in the English language, both written and spoken.
• Knowledge of another EU member state language is an asset.
• Candidates must be eligible to work in the EU.

DE&I:

Within Serco we believe there is a place here for everyone. Diversity & Inclusion at Serco is based on a culture where every voice is heard, and every employee feels valued. Working together as one team, we can enhance the experience of our people and teams, improve the value of our solutions to better serve the missions of our customers, and make a difference in our world. We are enthusiastic and passionate about our work which is infectious. We allow our employees to take responsibility for their work and promote a positive working culture.

What we offer:

• Competitive Salary.
• Comprehensive package of benefits offered by the company.
• Assistance with relocation can be provided, details available upon request.
• Engaging company events to foster team spirit.
• Reimbursement of public transport expenses.
• Access to a variety of sports and recreational activities at ESTEC Escape Recreation Centre.
• Company contribution towards a pension scheme.