About this job

Roke is a world-class technology and engineering consultancy. Roke delivers advanced research, development services and products to high profile customers who come to Roke with varied and challenging problems to solve. We are looking for an advanced level apprentice to join the Business Operations and Administration team to support the business.

You will have an exciting and busy role with opportunities for progression within the team and the business as a whole. Throughout your time you will also have the chance to engage with other teams in the support department such as; Finance, Bidding & Procurement.

These challenging support roles combine practical on the job training alongside studying towards a degree level qualification in Business administration.

Responsibilities

Your time will split between supporting the central management team, administration team, and Operations team.

Whilst assisting with central management administration you will:

• Support the Central Management Administration in providing confidential, professional and personal administrative support to the MD, as well as Heads of Department.
• Be responsible for making and filtering telephone calls.
• Be tasked with data processing and preparation of management information for monthly reporting.
• Maintain a central repository (knowledge base) for the Central Management function.
• Support the PA in proactively managing electronic diaries, scheduling appointments, creating and circulating agendas, organising key meetings and teleconferences dealing with administrative changes in a positive and resourceful manner.
• Taking responsibility for meeting logistics including room booking, catering, equipment etc.
• Support key meetings, taking minutes, sending out agendas, chasing actions prior to meetings, ensuring the Directors are prepared with pre reading, agenda, actions etc.
• Assist the Director with meeting Chemring Group reporting deadlines.

Whilst supporting the admin team you will get experience:

• Arranging meetings / conferences (sending invites, booking rooms, catering, booking in visitors).
• Monitoring the administration email inbox and allocation of tasks.
• Managing calendars for managers and other employees.
• Arranging foreign and UK travel (flights, hire cars, accommodation) and visa’s where required.
• Training coordination.

Within our business operations team you will learn about and gain exposure to:

• Matrix structures
• Resourcing practices
• Business Analysis
• Capacity Planning
• Professional Dash boarding

Profile

Skills required

• Good communication skills.
• Strong organiser with the ability to prioritise and work under pressure
• Confident, proactive, enthusiastic nature
• Good IT Skills (MS Office, Excel and Word)

Qualifications required

• GCSE grades A-C in Maths and English
• A Levels or NVQ Level 3 in English, Humanities or Science subjects.?

Benefits

This position offers an attractive salary and benefits package, including bonus scheme, private medical insurance and pension, along with a whole host of flexible benefits including access to the Roke Sports and Social Club, onsite gym and access to our 22 acres of grounds.

We are committed to a policy of Equal Opportunity, Diversity and Inclusion. Our working environment is friendly, creative and inclusive. We can accommodate flexible working arrangements, and support a diverse work-force and those with additional needs.

Security

Due to the nature of the company, candidates must be willing to undergo, and be eligible to achieve HMG security clearance (prior to appointment). As a result, candidates should ideally be a British Citizen however you can hold another nationality and have resided in the UK for the last 5 years.